ASA Working For You

Proposed Worker Verification Mandate Would Have Broad Reach
By Tom Ichniowski, ENR.com 6/16/08

Following up on a presidential directive, the Bush administration has proposed regulations spelling out a broad mandate for federal contractors, including those in construction, to use an electronic system to prove that their workers are legally authorized to work in the U.S.

President Bush on June 6 issued an executive order that directs contractors to use the electronic "E-Verify" system, to show that new hires and all employees working on federal contracts, including people hired as far back as 1986, are legal.

Dept. of Homeland Security Secretary Michael Chertoff said that E-Verify and federal agencies will "give these contractors the tools they need to make sure that workers who were hired to work on federal contracts are legal workers."

On the heels of that executive order, the administration has issued proposed implementing regulations, published in the Federal Register on June 12, that flesh out the details of its plan. The proposed rule says that the E-Verify requirement would apply to federal prime contracts valued at more than $3,000, and also to subcontracts in the construction or services sectors exceeding $3,000.

E.Colette Nelson, American Subcontractors Association executive vice president, says, "The inclusion of subcontractors, particularly at the $3,000 amount is gratuitous." She says that the executive order itself doesn't require such a threshold, nor is it comparable to levels under any other contracting program.

The proposed regulation also specifies that the requirements would cover solicitations issued and contracts awarded after the effective date of a final rule. That date isn't known yet. The deadline for comments on the proposal is Aug. 11, and agencies typically take weeks, or sometimes months, to review public comments on important regulations. But Chertoff said that federal officials are looking forward to having the new program "up and running later this year."

As with other changes to the Federal Acquisition Regulation, the employee verification proposal was issued by the Dept. of Defense, General Services Administration and National Aeronautics and Space Administration, but it would apply to all federal contracting agencies.

Among other requirements, the proposal says companies would have to verify the status of employees hired since Nov. 6, 1986. A federal contractor or construction subcontractor would have to enroll in the E-Verify system within 30 days of the contract award.

Contracts for federal contracts carried out overseas, including embassy projects and DOD work, would be exempt from the verification mandate.

The proposal estimates that the estimated cost of complying with its requirements at $550.3 million over the 10-year period, 2009 through 2018. Of that total, employers would bear by far the largest share, $538.4 million. That includes $104.8 million in 2009. Startup and training expenses are the main cost component, estimated at $308.3 million over the 10 years.

ASA's Nelson says, "We really do think that they underestimate the impact on employers, particularly with how error-prone the [E-Verify] system is."

But Chertoff says that E-Verify "has been a tremendous success," with an average of about 1,000 companies joining the program each week.

Nelson also notes that Congress authorized E-Verify as a pilot program that is scheduled to expire in November. She says ASA doesn't believe E-Verify will achieve the administration's goals in the most efficient and effective way. She says ASA would have preferred "real congressional oversight of E-Verify rather than...a decision that E-Verify is going to exist in perpetuity, by the executive branch."

Downloading ConsensusDOCS Just Got a Whole Lot Easier!

ASA members now have the ability to download sample copies of the new, ASA-endorsed ConsensusDOCS family of model contract documents, free of charge, from www.ConsensusDOCS.org.

In order to download samples or purchase copies, log on to www.ConsensusDOCS.org first and create an account. After creating an account, click on “Purchase” at the home page. Next, click on “ConsensusDOCS Sample Contracts,” which is at the bottom of the window that pops up, and simply add the documents you want to your shopping cart. Once completed, proceed to checkout and follow the download instructions. The samples are absolutely free of charge. ASA members seeking to purchase ConsensusDOCS model contract documents can receive a discount of nearly 20 percent off the cover price by entering partner code ASA and promotion code 200.

To help answer any questions or problems encountered when attempting to download documents, ASA has created a new “How to Order ConsensusDOCS” guide. Available on the ASA Web site, this two-page PDF outlines a step-by-step process of how to order copies, or download sample copies, of the new ConsensusDOCS. Located in the ConsensusDOCS section of the “ASA Members Resources” page, the guide will help ASA members access these new and important model contract documents.

For more information, contact Communications Manager Matthew Cass at (703) 684-3450, Ext. 1317, or mcass@asa-hq.com.


Help Reduce Burden of Government Compliance —
Log On to Business.gov

ASA members can now take advantage of a new online resource for virtually all of their government compliance needs: Business.gov (http://www.business.gov) was set up by the U.S. Small Business Administration in partnership with 21 other federal agencies and is designed to provide employers with ready access to laws, regulations, forms and agency contacts.  One feature of the site, “Permit Me,” allows a contractor to enter any desired zip code in order to see a list of all the permits, licenses and requirements needed to legally do business in that area. Other features of the site include an entire section dedicated to the construction industry, as well as business guides, links to state and local resources for employers, and information about programs for business owners. The site hopes to make a dent in the 8.2 billion hours spent each year on government compliance and paperwork.

HELPFUL STEPS TO COMPLY WITH REQUIREMENTS OF E-VERIFY PROGRAM By Julie A. Pace